Request Public Records
To request a copy of any public record, please fill out and sign the Request for Public Records form. Return it to the City Clerk's Office at 170 S. Oak, Colville, WA 99114 or fax to (509) 684-5030.

Please note: there is a copying charge of $.15 per page.


RCW 42.56.520 Prompt Responses Required

Responses to requests for public records shall be made promptly by agencies, the office of the secretary of the senate, and the office of the chief clerk of the house of representatives. Within five business days of receiving a public record request, an agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives must respond by either (1) providing the record; (2) acknowledging that the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives has received the request and providing a reasonable estimate of the time the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives will require to respond to the request; or (3) denying the public record request. Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. In acknowledging receipt of a public record request that is unclear, an agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the agency, the office of the secretary of the senate, or the office of the chief clerk of the house of representatives need not respond to it. Denials of requests must be accompanied by a written statement of the specific reasons therefor. Agencies, the office of the secretary of the senate, and the office of the chief clerk of the house of representatives shall establish mechanisms for the most prompt possible review of decisions denying inspection, and such review shall be deemed completed at the end of the second business day following the denial of inspection and shall constitute final agency action or final action by the office of the secretary of the senate or the office of the chief clerk of the house of representatives for the purposes of judicial review.

WAC 1-06-080 Requests for Public Records

In accordance with requirements of chapter 42.56 RCW that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization and prevent excessive interference with essential functions of the agency, public records may by inspected or copied or copies of such records may be obtained by members of the public, upon compliance with the following procedures:

  1.  A request shall be made in writing upon a form prescribed by the agency which shall be available at its office. The form shall be presented to the public records officer or to any member of the agencies staff if the public records officer is not available at the office of the agency during customary office hours. The request shall include the following information:

    • The name, address and organization represented, if any, of the person requesting the record.
    • The time of day and calendar date on which the request was made.
    • The nature of the request.
    • If the matter requested is referenced within the current index maintained by the records officer, a reference to the requested record as it is described in such current index.
    • If the requested matter is not identifiable by reference to the agency’s current index, an appropriate description of the record requested.

  2. In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer or staff member to whom the request is made to assist the member of the public in appropriately identifying the public record requested.

    City Clerk
    Holly Pannell, MMC, PFO
    City Clerk/Human Resources Manager
    hpannell@colville.wa.us

    Colville City Hall

    170 S. Oak
    Colville, WA 99114

    Phone: (509) 684-5094

    Fax: (509) 684-5030

    Hours
    Monday - Friday
    8:00 a.m. to 5:00 p.m.



    Cat Kroiss

    Deputy City Clerk/Grant Specialist
     
     
     
     

    City of Colville, Washington Seal
    City of Colville
    170 S Oak, Colville, WA 99114
    Phone: (509) 684-5094  |  Email Us
    Home  |  Site Map  |  Accessibility  |  Government Websites by MunicipalCMS
     
    0